Doing customs yourself the Atlantic Canada guide

Discussion in 'Importing Misc' started by mademiriam, Jun 16, 2015.

  1. mademiriam

    mademiriam New Member

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    Here's my Atlantic Self Clearing guide for vehicles. I couldn't have done it without @Dah_Hunter guide he wrote but since he's in BC I did run in to a few differences I tried just typing the 'differences' between the two but it made it more confusing. You should read @Dah_Hunter post about this anyway http://import-era.com/threads/doing-customs-yourself-the-quick-guide.607/. I had lots of help from @Ihatedomestic along the way so a big thanks to him some of this info is from him.

    Things you will need-
    Patience
    Ability to fax and receive faxes (I used http://www.onlinefaxes.com/ )
    Official updated version of Adobe Reader


    1. You should receive the following from your exporter-
    Bill of Sale/Invoice
    Export Certificate (in Japanese)
    Export Certificate translated
    Bill of Lading

    2. A few days before arrival you will receive a “Notice of Arrival/Freight Invoice” from a shipping company (WWL in my case). This starts of the remainder of the process

    3. Download and complete the soil inspection sheet from the Canada Food Inspection Agency, it's form 5272 “Request for documentation review” formerly “Request for Release Approval”. http://www.inspection.gc.ca/DAM/DAM-comn-comn/STAGING/text-texte/c5272_re_1369400657637_eng.pdf The form will ONLY work in an official adobe acrobat reader. You will have to fax this, in my case they faxed it back within 20 minutes, just because it's faxed back doesn't mean the inspection is completed, it's just on file.

    4. Get insurance lined up, print a insurance card, make it valid for the day you plan to do your running around. I recommend Michelle Veinott at WCL Bauld Insurance, 24 Wentworth St, Dartmouth.
    Mveinott@wclbauld.com

    5. Go pay the Waybill 'Notice of Arrival/Freight Invoice'. In my case it was with Wallenius Wilhelmsen they rent office space at 1959 Upper Water St (Purdys wharf) suite 1301. You can pay the receptionist in money order or bank draft and she will stamp your documents. After you have done this, send them an email to remind them to fax the “carrier release” to the dock, in my case that wasn't done and took several phone calls at the dock to eventually get it, they should do this automatically but they have been known to forget.

    6. Go to CBSA office 1557 Hollis st. (make a left when you come through the main doors). Tell them you are importing a vehicle and require a Form 1.

    Items you should have-
    Stamped “Notice of Arrival/Freight Invoice” (from step 4)
    Completed Request for documentation review (from step 3)
    Bill of Sale
    Export Certificate original
    Export Certificate translation
    Bill of Lading

    My vehicle had not yet cleared the soil inspection so couldn't be released. She simply completed everything, I paid, and was sent on my way. She did give me her number and took mine so she could call when it was released. (In my case I only paid duty 6.1% and GST 5% on the cost of the vehilce without the fees/transport costs)

    7. Head to Access Nova Scotia for registration. You will need all the paperwork up until now (other than the “Notive of Arrival/Freight Invoice” CBSA kept that in my case). If they give you a hard time for some reason just leave and try somewhere else (hint make a copy of your Export Certificate and Export Certificate translation before you go as they will take the originals). edit-It is advised you don't go to the Bayers Lake location try Sackville.

    8. Once you hear from CBSA swing by the Hollis st. Office and pickup the completed 'Notice of Arrival/Freight Invoice” make sure you get both copies. As the vehicles for Nova Scotia get transferred in Baltimore there are two of these (mine had a main copy and a 'memo' copy), you will need both to free your vehicle. edit- If you wait with step#6 until the soil inspection is complete then this step won't be needed as you'll get all your paperwork right away.

    9. Collect your car.
    Discharge Location-
    Ceres Terminal (cargo moving on ACL vessels)
    Ceres: 902-453-4590 option 2 and option 2 again
    6708 Bayne Street, Halifax
    open 8:00AST – 12:30 AST

    You will not be permitted to boost it in the dock area, they will boost for you, but may want to bring booster cables so you can get it going again in the parking lot outside,where you should stop and put in some fuel (I didn't even make it to the parking lot, had to be pushed there not a drop of fuel left.). I'd bring fuel and booster cables at least, and probably some basic tools (we actually left it parked there and went to get oil and a drain pan to do an oil change but hopefully this won't be needed on your vehicle). Unlike in BC we do not require cash at pickup as you've already paid for everything.


    Tip- In my case literally everyone in this process made typos, my first and last name, my address, the name of the truck, even the total money due. I just ignored them for the most part, however Access NS had registered it with a typo in the VIN. This seemed easier to tackle right away rather than ignore. (If you ever do find yourself with a vehicle with a typo in the VIN in NS you need to get a form from Access NS and get a peace officer to sign to the 'correct' VIN, I've done it before and it's not a huge deal but easier to tackle right away) Just a heads up for you to keep track of what's going on, and expect mistakes.


    Let me know if you have any additions or questions.
     
    Last edited: Jun 17, 2015
  2. Ihatedomestic

    Ihatedomestic I rarely post; mostly lurk in the shadows

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    Addition to step #7:
    Do NOT use the Access Nova Scotia in Halifax (Bayers Lake). They do not seem to have a clue about imported cars and they are the busiest location. Avoid it.
    Sackville is THE place to go!

    Addition to step 9:
    Call the Ro/Ro office early and before you want to pick up the car, just to be sure they aren't "too busy".

    If you want to save some running around, call Anne at Atlantic Customs Brokers and she will take care of steps 2, 3, 5, 6 & 8.
     
    Last edited: Jun 17, 2015
  3. mademiriam

    mademiriam New Member

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    Great additions, I'm also going to edit it to add that step #8 can probably be avoided if you wait with going to CBSA in the first place until after the soil inspection is cleared.
    Funny you mention Bayers Lake, that is exactly where I went, they weren't bad other than that typo on the VIN guess we got lucky.
     
  4. Dah_Hunter

    Dah_Hunter Looking over your shoulder, so you dont have to.

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    Good guide im making this a sticky to help future peoples.
     
  5. Speed Stick

    Speed Stick The Halifax kid

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    When I imported my Chaser in 2011 I also used Atlantic Customs Brokers. And as ihatedomestics mentioned they took care of everything, was extremely simple.

    I didn't need that certificate.
     
  6. Ihatedomestic

    Ihatedomestic I rarely post; mostly lurk in the shadows

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    I've never heard of that cert.
    Explain further...
     
  7. todd lewis

    todd lewis New Member

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    I did some checking, I guess you just need it if you import from the US, vehicles that are newer than 15 years old
     
  8. Ihatedomestic

    Ihatedomestic I rarely post; mostly lurk in the shadows

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    Ah, I know what that's all about now....and no, you definitely don't need anything like that.
     
    todd lewis likes this.
  9. Darksider

    Darksider New Member

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    It sounds like CBSA has moved from the Ralston building to 3139 Oxford Street recently. Can anyone confirm?
     
  10. todd lewis

    todd lewis New Member

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    Yes you are correct. The old rcmp building. I was there last Friday. They haven't even updated their phone number yet on website. Use entrance furthest to the right. At least there is lots of free parking
     
  11. Darksider

    Darksider New Member

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    Great thanks, did you complete the CFIA form for soil inspection sheet yourself? "SOIL INSPECTION" is not mentioned on the request for documentation review form... am I missing something? Or do I just request that in the comments section?
     
  12. todd lewis

    todd lewis New Member

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  13. celicarefugee

    celicarefugee New Member

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    Has anyone here used them? What is their price compared to the $250 that PCA charges?
     
  14. Darksider

    Darksider New Member

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    IMG_0795.jpg

    I picked up may car on Friday there have been a few changes to the process since the original post so I though I would run through the latest details. This was really easy and took me about 3 hours in total.

    I tracked my shipping on marine traffic.com from the ship name provided by the exporter, however as noted previously they change at Baltimore so unless you go back and get the new ships' name you will loose track of it. My shipment left Yokohama on June 7 and arrived in Halifax July 21. (My original arrival estimate was June 19th) It seems like it sat in Baltimore for about a week.

    1. You should receive the following from your exporter-
    Bill of Sale/Invoice
    Export Certificate (in Japanese)
    Export Certificate translated
    Bill of Lading

    2. I would look into insurance early. My car is left hand drive BMW but the difficulty is that the Japanese VINs do not show up in the database used by insurers. I have heard others have had difficulty due to this. My company accepted a picture of the VIN on the strut tower.

    3. I received my “Notice of Arrival/Freight Invoice” from WWL by email 3 days before arrival. It gave the ship name, voyage # and arrival date. There were 2 of these, Japan to Baltimore and Baltimore to Halifax. Print both and Customs does not like it if they are 2-sided so print 1 sided.

    4. The email was copied to several people, hit "reply-all" if you have any questions. I tried calling Dean from WWL Halifax but never heard back so I went to 1959 Upper Water St (Purdys wharf) suite 1301. I paid the person at the front desk and she stamped the "Notice of Arrival/Freight Invoice". I paid the $50 fee by bank draft (while there are 2 doc's you only pay the fee one time).

    5. I called CFIA a few times about the "Soil Exam" and the "Request for Documentation" form. They did not know why I was requesting this and said that CBSA does the inspection. So I called CBSA and checked around a bit and determined that sending this form by fax and getting it back stamped is not required. At least not here in Halifax, the CBSA officers will start the process automatically once the car is on the dock, however this may take a day or two.

    6. Go to CBSA office 3139 Oxford Street and use the "commercial" entrance to the right of the front steps.

    Items you should have-
    Stamped “Notice of Arrival/Freight Invoice” (from step 3)
    Bill of Sale
    Export Certificate original
    Export Certificate translation
    Bill of Lading

    The CBSA officer confirmed my vehicle was cleared by them for release before completing the documents. She said if it was not ready she would not be able to process the car. I paid 6.1% duty and GST 5% on the cost of the vehicle plus the fees but not on the shipping costs. I asked about this and was told that the Value for Duty includes the fees but not the shipping. She told me I could file a request for adjustment if I did not agree. The tax is then calculated on the "Value for Duty". I may look into this more...

    7. I went to Access Nova Scotia on Baker Drive in Dartmouth for registration with all my paperwork. They would not give me a plate or a temporary permit because the car was not yet inspected. Since I had insurance in place she gave me an "in-trasit permit" a one day temporary permit to move the car once. There was also a note on my registration that the inspection was needed so I need to go back after it is inspected to get a new registration doc and plates. (So that is a pain) Next time I would figure out a way to get the car inspected before going to register it.

    8. I called Ceres (902-453-4590 option 2 and option 2 again) and was told that they close at 11:30 am and it is first come first serve. I arrived right at 11:30 and stopped at the security gate, the guy there said I better hurry and he signed me in and had another security guy escort me to the office. The Ro/Ro office is in the door and to the right. She took the "Notice of Arrival/Freight Invoice” and completed some papers. It was obvious that they wanted to get out of there before noon! Dont forget to bring the main copy and a 'memo' copy with the stamps from WWL and CBSA, you will need both.

    Discharge Location-
    Ceres Terminal (cargo moving on ACL vessels)
    Ceres: 902-453-4590 option 2 and option 2 again
    6708 Bayne Street, Halifax Head to the security gate and go inside the building.
    open 8:00AST – 11:30 AST

    I had brought some gas and put it in the car while they were calling someone to give me a boost. After waiting a bit I boosted it myself and was on my way. A quick stop at the security office to drop off the passes and safety vest (they had given these out on the way in) as well a copy of the release document and I was on my way to the nearest gas station.

    Hope this is helpful!!
     
    Pajerist likes this.
  15. celicarefugee

    celicarefugee New Member

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    Thanks for the updates, mine if getting on a boat shortly!
     
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  16. Dah_Hunter

    Dah_Hunter Looking over your shoulder, so you dont have to.

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    Nice posting and nice info.
     
  17. Ihatedomestic

    Ihatedomestic I rarely post; mostly lurk in the shadows

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    Agreed...great post.
    It's been a couple of years/cars since I've been to the port....and this is a great update. You took a real chance showing up there so "late". Those union guys really like their breaks and quitting time. I'm surprised you got to boost the car yourself. The guys in the Ro/Ro office told me that I couldn't do it myself, that it MUST be done by their service truck.

    Hopefully I'll be going in the same time as celicarefugee...and hopefully everything will go smoothly.
     
  18. Ihatedomestic

    Ihatedomestic I rarely post; mostly lurk in the shadows

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    OH...have any more picks of that sweet Datsun truck parked in front of you? Any idea if that was staying local or moving on?
     
  19. Darksider

    Darksider New Member

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    Agreed, it was risky getting there that late but my "in transit" plate was only good for the day so I took a chance and it worked out. I didn't really ask if I could jump it myself but they didn't seem overly concerned, however they were willing to do it and did show up but I already had it running.
    :)
     
  20. Darksider

    Darksider New Member

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    Yes I think I have some shots, will post a little later....